Parent and Student Handbook

 2007-2008 School Year

 

Diocese of Springfield in Illinois 

DECLARATION ON CHRISTIAN EDUCATION

“Since parents have given children their life, they are bound by the most serious obligation to educate their offspring and therefore must be recognized as the primary and principal educators.  This role in education is so important that only with difficulty can it be supplied where it is lacking.  Parents are the ones who must create a family atmosphere animated by love and respect for God and man, in which the well-rounded personal and social education of children is fostered.  Hence, the family is the first school of the social virtues that every society needs.  It is particularly in the Christian family, enriched by the grace and office of the sacrament of matrimony, that children should be taught from their early years to have knowledge of God according to the faith received in baptism, to worship Him, and to love their neighbor.  Here, too, they find their first experience of a wholesome human society and of the Church.  Finally, it is through the family that they are gradually led to a companionship with their fellow Christians and with the People of God.  Let parents, then, recognize the inestimable importance of a truly Christian family has for the life and progress of God’s own People.”

 

                                                                     Vatican II

MISSION STATEMENT

CHRIST IS THE REASON FOR THIS SCHOOL AND THE UNSEEN

BUT EVER PRESENT TEACHER IN ITS CLASSES.

WITH CHRIST WE SHALL STRIVE TO GIVE OUR STUDENTS

NOT ONLY KNOWLEDGE BUT ALSO LOVE OF OUR WORLD

AS GOD CREATED IT.

WE ENDEAVOR TO TEACH OUR STUDENTS

TO WONDER – MARVEL AT LIFE.

Approved by School Board – 1992

 

A PARENT’S PRAYER

All loving God, you have given me these children entrusting them to my care to bring them up for You and to prepare them for everlasting life.  Help me with Your heavenly grace so that I may be able to carry out this most sacred trust.  Teach me both what to give and what to withhold; show me when to reprove and when to praise; make me gentle and yet firm; considerate and yet watchful, and keep me from both weak indulgence and too great severity.  Grant that I may be able to lead them, by word and example, in the paths of wisdom and holiness.  When this life is over, may we be united in our true home, Heaven, there to praise you forever.

PHILOSOPHY

     The Catholic School has as its purpose the fourfold development of the child:  spiritual, mental, physical, and social.  We acknowledge that parents are the primary educators of their children.  It is within this context that we enter into a partnership with the parents in the education of the child.  We strive to create a Christian environment that is conducive to the fourfold development of the individual student.  Within this atmosphere, students are directed to accept and appreciate the uniqueness of themselves and others.

     The curriculum of a Catholic school provides a solid basis for the students to be well prepared to assume their role in society.  The tradition of Catholic schools has been to provide a solid foundation upon which students can pursue a lifetime quest of knowledge.

     We value the presence of Christ in all aspects of education.  Therefore, our directive is that our students, having experienced the person of Jesus and a sense of Christian community, will choose to live their lives based upon values of the Gospel.  They will seek ways to use the talents and gifts that they have developed in service to others and in building a peaceful, just society.  We, both students and faculty, are always aware that one of our first obligations in a Catholic School is to respect the dignity of all members of the school community

Approved by School Board - 1992

OBJECTIVES

     We, the faculty and staff of SS. Peter and Paul School, will provide a Christian atmosphere in which the student can be trained in a Catholic attitude toward life.  We will not only teach religion, but will permeate all instruction and all activities with the Christian Spirit. To achieve this end, we realize we must first foster growth in respect for self and others.  We will enable our students to master the basic tools of learning by endeavoring to:

·        Deepen their religious faith that they may make a commitment to living a truly Christian life

·        Teach them how to think, to reason out problems that may occur in daily life, and to develop expression of thought in order to advance their learning process

·        Prepare them to be life-long learners and to fulfill their roles within society along with its responsibilities and privileges

·        Provide a learning atmosphere for them according to their individual needs, in so far as we are able

·        Offer opportunities for them to develop self-discipline and grow in personal responsibility

·        Encourage them to value physical fitness, maintain good health, and develop an attitude of cooperation rather than competition

·        Heighten their awareness of the fine arts by offering instruction and experience in the field of art and music

Approved by School Board - 1992

ADMISSION POLICIES

SS. Peter and Paul School admits students of any race, color, nationality and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school.  It does not discriminate on the basis of race, sex, color, national and ethnic origin in administration of its educational policies, admission policies, scholarships, athletic, and/or other school-administered programs.

To enter Kindergarten at SS. Peter and Paul School, a child must be five years of age by September 1.  One year of preschool or similar intellectual/social environment is required.  A child must be six years of age by September 1 for the first grade. A student who has not completed a Kindergarten program may not be accepted.  It will be the determination of the administration if the student is ready for first grade.  A birth certificate and Social Security card must be presented at the time of registration.

Parents accept the responsibility of training their children in the Catholic faith by word and example especially by receiving the sacraments of Eucharist and Reconciliation regularly and by taking their children to Mass every Sunday and on holydays of obligation.  It is the sacramental duty of parents and children to attend Mass as a family. Financial support for the parish is also an obligation that must be met.

AIDS POLICY

Any student with AIDS* who is enrolled or who is seeking enrollment will be permitted to attend school.  The pastor, appropriate administrator(s), physician(s) and other professional personnel will individually evaluate a student who is known to have AIDS in order to determine if their behavior or physical condition poses a high risk for spread of the disease.  One of the purposes of this evaluation is to prepare a specific plan for the education and care of the student.

The school will respect the right to privacy of the individual.  Knowledge that a student or teacher has AIDS will be confined to those persons with a direct need to know.  Those persons will be provided with appropriate information as well as procedures and precautions that may be necessary.  Those persons will also be made aware of confidentiality requirements.

*Any reference to AIDS in this policy statement is to be read as referring to AIDS, ARC (Aids related complex) and HIV (Human Immunodeficiency virus, the virus that causes AIDS, also known as HTLVIII or LAV).

ARRIVAL/DISMISSAL PROCEDURES

School doors will open each day fifteen (15) minutes before classes begin.  Students are to go directly to their classroom.  Any student arriving before 7:30 a.m. and remaining after 3:00 p.m. will be sent to Latch Key and charged the appropriate fee.  Teachers are expected to be in the building and/or near their classroom from 7:45 a.m. to 3:00 p.m.

Students who forget items in their classroom must stop at the office and be accompanied by a staff member.  Students are not allowed in the classrooms after 3:00 pm.  Extreme care is to be taken during arrival and dismissal of students. There will be crossing guards at the intersection of Morrison Avenue and Johnson Street.  Students should not cross at the school door crosswalk unless accompanied by a parent. Drivers should study the directives below and follow them carefully. 

MORNING DROP-OFF

The buses will continue to let students out on Morrison Avenue.  The students will enter the doors on the Morrison side.  All students will enter the Morrison side doors.  The east doors will remain locked until 8:00 a.m.  Parents should pull up to the Morrison side gate and discharge the students at the fence only.  Do not allow students to exit the car until you have reached the fence.  Parents and Mass attendees may park in the marked spots.  Parents who need to come into school must come in the Morrison side doors.  Parents may also park in the Manning lot and students can cross at the crosswalk if accompanied by a parent or at the intersection of Johnson and Morrison where there are crossing guards.  Students should never be discharged or picked-up on Johnson Street.  The Johnson Street doors are always locked.

AFTERNOON PICK-UP

Drivers should enter one of two gates:  the southernmost gate off Vandalia or off North Morrison.

Drivers who want to depart immediately should pull into the parking spaces in order with the vehicle facing the school building.  Drivers may remain in their vehicles or come to the parish garage area to meet their students.

Drivers who want to remain by the garage area to socialize should park in the parking spaces near the recycling dumpsters.

Drivers need to exit only through the gate nearest the school building.  Drives should not back up at any time, but instead pull forward to exit the parking lot.

Drivers are not allowed to park on Johnson Street.  Drivers may use the Manning Hall lot with students crossing at the crosswalk in front of school or at the Johnson Street intersection.

Gates are to be opened by school personnel only in order to satisfy liability issues.  The gates are opened at 2:10 p.m. to allow for the use of the lot by PE classes when needed.

Disciplinary Measures for Violations of Arrival and Dismissal Policy

The school faculty or staff does not provide supervision before 7:30 a.m. or after 2:30 p.m.  Students remaining after 3:00 p.m. or for 10 minutes after the end of any after school activity (detentions, clubs, etc.) will be taken to Latch Key and charged the appropriate fee. 

ASBESTOS MANAGEMENT PLAN

SS. Peter and Paul School has an Asbestos Management Plan, which is on file in the Principal’s Office and is available during normal business hours in compliance with federal regulations.

ATHLETICS

Only students of Ss. Peter and Paul School who are in good standing may participate in the school-sanctioned sports.  The principal and athletic director are responsible for implementing and enforcing this policy.

Special Instructions:

        1.   Anyone who plays on a school-sanctioned sports team must be enrolled at

              SS. Peter and Paul School.

2.   The student must be in good standing in regard to grades and discipline.

3.   Any student who transfers from SS. Peter and Paul School becomes ineligible immediately.

4.   This policy will go in effect immediately.  It does not affect any student currently playing on a team.

5.   The transfer rule goes into effect immediately.

The purpose of school-sponsored athletic programs is to:

        *Teach the skills of games

        *Foster healthy exercise

        *Teach fair play

        *Give enjoyment to student

An Athletic Handbook will be available for all families.  Please consult this book for questions concerning athletics.  All concerns should be addressed to the coach, then the athletic director, then the principal.

Diocesan Requirement of Elementary School-Sponsored Athletic Programs:

1.  Written permission of the parents

2.  Physical examination within six months of the beginning of an athletic season

3.  Proof of medical insurance coverage

4.  Competent supervision by qualified adult coaches who understand the sport, child growth and development, and first aid

5.  Students shall be grouped into teams on the basis of grade level*

6.  Proper physical conditioning prior to participation in games

7.  Appropriate equipment, including properly-fitted protective gear, and well-maintained facilities

8.  Reasonable scheduling of practices and games.  Generally, this would exclude games requiring substantial travel time on weekdays, unless followed by a free day.

9.  Basketball schedules shall not exceed fifteen (15) regular season games, plus two (2) tournaments

10. The principal shall approve athletic schedules.

SSPP Requirements

SSPP conducts weekly grade checks.  To remain eligible, an athlete may be failing only one core subject (as defined by the handbook).  The grade check is done every Thursday.  If an athlete is failing 2 or more courses, they are declared ineligible from Sunday to the next Sunday.  The athlete must continue to practice, but cannot participate in any interscholastic contests. 

The grade checks are made known to the head coach to ensure their knowledge of the situation.  Athletes who are ineligible will be informed by the principal, who will inform the AD.  The AD will inform the individual coaches.

ATTENDANCE/ABSENCE/TARDINESS POLICIES

Regularity of attendance and punctuality are important to the student from the very first day in school.  The earlier a student learns that he/she has an important obligation, the more satisfactory his/her growth will be.  If the student is ill he/she should not be in school.  However, parents should realize that excessive absence for any reason hinders the student’s progress in school and his/her general educational learning and growth.

Students are not to be absent for more than four days or tardy more than four times per grading period.  State law states that parents are responsible for students being in school.

Ten percent absentee/tardy rate is considered excessive.  Therefore absences/tardies totaling 16 for the year is deemed excessive.  Consequently our standard is that by the end of:              Quarter 1 – no more than 4 days/times absent or tardy

Quarter 2 – no more than 8 days/times absent or tardy

Quarter 3 – no more than 12 days/times absent or tardy

Quarter 4 – no more than 16 days/times absent or tardy

 If a student experiences a long-term illness, hospital stay, or recuperation from surgery, other arrangements will be made.

Diocesan Absentee Policy

Students who must be excused for medical, dental, funeral, or other reasons during school time are considered absent.  A written notice must be sent in advance stating time, length, and reason for the absence.  Vacations are dealt with in the same manner.  All of these count towards total days absent.

SS. Peter and Paul Tardy Absentee Policy

Tardy:  Absent any time from 8:00 – 9:00 a.m.  Students are considered tardy if they arrive in the classroom after the bell has rung.  This does not include those who come on a later school bus. 

Half-Day:  Absent any time from:  9:00 a.m. – 1:00 p.m. 

Tardy:  Absent any time from:  1:00 – 2:30 p.m.

Students will be marked Tardy if they leave school after their field trip returns. For the protection of the student, parents/guardians are asked to call the school office no later than 9:00 a.m. on the day a student is absent.  Parents/guardians will be called to verify a student’s absence if parents/guardians fail to call the school office before 9:00 a.m.

If a student is absent, homework will not be collected and sent home the same day.  Homework will be collected the following day if the student will then be absent for an additional day.  Homework will be held at the office for pick up.  Parents may contact the teacher by Fast Direct to request homework.

In order for a student to leave school during regular hours, permission must be requested in writing by the parent/guardian.  This note will be presented to the teacher, who in turn, will send it to the principal’s office.  It will be initialed and returned to the homeroom teacher indicating permission has been given.

For the protection of the child, the school office will issue a pass, signed by a parent/guardian, stating the time of departure and the time of return.  This pass must be presented to the teacher in order to return to class.

Vacations during the school year are discouraged.  A written notice must be sent to the teacher two weeks prior to the vacation.  Vacations taken during the school session disrupt teaching schedules and the learning process.  Parents/students will be responsible for all schoolwork missed during the time of the absence. All work is to be completed within 5 school days after returning from vacation.

BAND

We are pleased to offer band.  However, it is necessary to charge a fee of  $200 per student to help cover expenses.  The fee may be paid monthly, but must be paid in full before the final day of school.

BEHAVIOR STANDARDS

Bus Behavior

Students must observe all Collinsville Community Unit School District #10 rules and all SS. Peter and Paul School rules regarding bus safety.

SS. Peter and Paul School enforces the following Unit 10 bus behavior guidelines:

  1. Students should conduct themselves in a safe manner while waiting for the bus.
  2. Students who transfer at public schools are to obey the teachers on duty.
  3. Students should be careful in approaching bus stops.  Students are to wait until the bus comes to a complete stop before attempting to enter the school bus.
  4. The driver is in charge of the students and the bus.  Students must obey the driver at all times.
  5. In the interest of safety, noise is to be kept to a minimum.  Unnecessary noise could divert the driver’s attention and result in a serious accident.
  6. When boarding the bus, students are to go quickly and quietly to assigned seat and remain there until their scheduled stop.
  7. There is no eating or drinking on the bus.
  8. No part of the body (hand, arm, head, etc.) may be outside the window.
  9. No objects may be thrown out of school bus windows.
  10. No glass containers, animals, pets, or weapons are allowed on the bus.
  11. Books, packages, coats, feet, and other objects are to be kept out of the aisles.
  12. Students are not to tamper with the controls or the equipment on the bus.
  13. A driver shall not be required to transport a student when the student’s conduct endangers the safety of others, uses obscene language, unacceptable signs, or does acts of vandalism.
  14. Driver will not discharge riders at places other than scheduled bus stops or school.
  15. Students should cross the street at least ten (10) feet in front of the bus and cross only when the driver signals that it is safe.

The above rules and regulations apply to any trip under school sponsorship.

School Behavior

SS. Peter and Paul School strives to put into practice a philosophy of strong moral discipline.  Rules are displayed in each room.  All students have a responsibility to obey the rules.  Respect and responsibility on the part of each student is expected in the classroom.  Actions that disrupt the teacher or other students will result in consequences.  The school reserves the right to search a student’s backpack, locker and desk, if just cause is suspected.

Classroom Guidelines

Students in all grades will have four basic rules to follow.  These rules and consequences will be posted in every room.

1.   Be Christ-like in word and action.

2.   Respect others and property.

3.   Listen and follow directions.

4.   Come prepared to class.

If a student chooses to not abide by these rules, the following consequences will be assessed:

1.   First offense = Warning (all grades)

2.   Second offense = Loss of a fun activity (K-3), Referral slip to parents (4-8)

3.   Third offense = Conference with principal (K-3), Detention (4-8)

4.   Fourth offense = Call to parents (K-3), Conference with principal (4-8)

5.   Fifth offense = In-School suspension/out-of-school suspension

Students will receive rewards for exemplary behavior.  Those rewards will be left to each teacher to determine.

Hallway Guidelines

When in the halls, students are responsible for their own behavior, including causing any kind of disturbance, whether or not they are supervised.  Running in the halls or on the steps is never allowed.  Safety is the responsibility of each student.  Students do not leave the room before the bell rings.  Students will be quiet and maintain order while changing classes.  Students will line up outside at the end of lunch recess or P.E. and will wait for the teacher to bring them inside.   

Lunchroom Guidelines

Proper behavior is expected in the lunch line so that personnel can hear and be heard. Respect is to be shown to all cafeteria personnel.  All food is to be eaten in the cafeteria.  No food is to be taken outside or to the classrooms during inside recess. Tables, chairs, and floor should be left clean and in order. 

Playground Guidelines

Recess should be an enjoyable and relaxing time for all. No standard sports balls.  Playground balls made of softer materials must be used. Students must play in assigned area.   

General School Guidelines

1.   Upon arrival, students handle all necessary business at the office. Students must be in the classroom when the bell rings or be marked tardy.

2.     When absent or tardy, a parent/guardian must call the school office by 9:00 a.m.  A note for dismissal during school time must state the time, length, and reason for absence.  This note will be presented to the teacher who, in turn, will send it to the principal/secretary.  It will be initialed and returned to the homeroom teacher indicating the permission has been given.

3.     No student may leave the school grounds without the permission of the principal. 

4.   Objectionable language and obscene gestures are prohibited. 

5.   The throwing of snowballs and other objects that could cause harm to persons or property is prohibited. 

6.     Weapons/look-a-likes are not to be brought to school.  Possession of weapons/look-a-likes or any objects capable of causing harm to persons or property will result in a formal notification to parents and immediate out-of-school suspension, with possible expulsion.  The incident will be reported to police for possible charges of criminal misconduct.

7.     Possession, sale, being under the influence, or use of alcohol or other illegal drug/look a-likes is prohibited on school property, transportation facilities, or at an approved school activity held on non-school property.  For the first offense:  A student will be suspended from school for five (5) days.  In order for the student to be readmitted, a letter must be presented to the principal from a Rehabilitation Center/Counselor indicating that the student is receiving professional help.  The principal must receive weekly reports from the Center/Counselor and be notified in writing when the student has completed the program.  For the second offense:  A student will be automatically expelled.  The incident will be reported to the police for possible charges of criminal misconduct.

8.     Possession, suspicion of use, or actual use of tobacco products on school property, transportation facilities, or at an approved school activity held on non-school property is prohibited.  For the first offense:  A student will be suspended for three (3) days. For the second offense:  A student will be suspended for five (5) days.  For repeated offenses:  A student will be suspended for ten (10) days, with possible expulsion.

9.     Fighting is prohibited on school property, transportation facilities, and at any approved school activity held on non-school property.  Students involved in a fight will be disciplined according to the seriousness of the situation/grade level including: a detention, being sent home to return with parent for a conference with possible one day in-school suspension, suspension, or expulsion.  First offense:  detention; second offense (depending on the seriousness of the offense) one day in-school suspension, suspension, or expulsion.  Subsequent offenses:  three (3) day in-school suspension, suspension, or expulsion.

10. Verbal, physical, or mental harassment by students is prohibited on school property, transportation facilities, and at any approved school activity held on non-school property.  Any student who verbally harasses a teacher, other authorized personnel, another student, or commits acts of intimidation or defamation will have a conference with the school counselor, principal, and parents.  Further action will be determined.

Any parent or other school family member who, in person or by any other means of communication, verbally harasses faculty, staff, administration, other authorized personnel, a student, or commits acts of intimidation or defamation may be reported to the proper authorities.  The use of language or terms, which are obscene, lewd, or immoral, will be interpreted as evidence of the intent to harass.  If the harassment takes place on school property or during a school activity on non-school property, the offending person will be asked to cease the harassment and/or leave.  Continued harassment by a parent or other school family member may result in the student being expelled from school. (A detailed bullying policy will be enacted in the fall by the school board.)

11. Sexual harassment of any student, faculty, or staff is prohibited by any other member of the school community.  Sexual harassment is defined as conduct containing sexual suggestions that would be offensive to a reasonable person, including language, visual materials, physical contact, or threats and demands.

12. No student or group in the process of conducting a protest or demonstration may disrupt the educational process or interfere with the operations of the school by acts legally defined as intimidation, disorderly conduct, or criminal defamation at any time.  Any student who does so will be disciplined.

13. No person may take or destroy personal or school property.  Anyone caught stealing defacing, damaging, or destroying personal or school property will be required to immediately notify parents and/or be required to make restitution.  They may also be suspended, expelled, and/or charged with theft, robbery, and criminal damage to property.

14. State law prohibits gambling by persons under the age of eighteen.  No gambling is permitted on school property, on transportation facilities, or at any approved school activity, held on non-school property.  Any student who does so will be disciplined.

15. The use or possession of fireworks on school property, on transportation facilities, or at any approved school activity held on non-school property is prohibited.  Such use or possession will result in notification to parents, a parent conference with possible in school suspension, or suspension.

16. Unauthorized use of the Fire Alarm System is prohibited.  Any student involved in the unauthorized use of the Fire Alarm System will result in notification to parents, a parent conference with possible in-school suspension, or suspension.

17. Students shall not participate in academic dishonesty, including: obtaining or accepting assigned work answers from another student, obtaining or accepting answers to tests, using not permitted information or materials, or any action intended to obtain credit for work not one’s own.  Any student caught engaging in this behavior will be disciplined.

18. Students must properly identify themselves upon demand from teachers and other authorized personnel on school property, on transportation facilities, and at any approved school activity held on non-school property.

19. All students are required to abide by the dress code.  Refer to another section of this handbook describing uniform code for both uniform and non-uniform days.  If, due to some emergency, it is not possible to wear uniforms, a note must be sent to the office giving the reason why the uniform is not being worn.  Non-uniform clothing should always be in good condition and appropriate.

20. No skateboards are allowed on the school grounds at any time. 

BICYCLES

Students are permitted to ride bicycles if they observe the following directives:

1.     Walk bicycles while on the school grounds

2.     Park bicycles properly and lock them in the bike rack

3.     Follow bicycle safety rules

SS. Peter and Paul accept no responsibility for bicycles.

BOOKS

All books are to be covered.  Students are not permitted to deface their text or workbooks in any way.  Writing or drawing on the book cover is not permitted, as this will damage its surface.  Parents will be responsible for the replacement cost of any lost or damaged books.

COMMUNICATIONS

Teacher Availability

Teachers may not be disturbed during class time (8:00 a.m. - 2:30 p.m.)  Teachers will be available for conferences after school by appointment only.  Appointments to talk with teachers on the phone may be arranged during the teacher’s preparation times.

Principal Availability

The principal will be available to the parents.  Please call the office to make an appointment.  Any emergency will be handled immediately. 

Parental Visit To The Classroom

Parents must make arrangements to visit a classroom with the teacher and principal.  Such visits may be a distraction to a normal education day.  Ss. Peter and Paul School reserves the right to schedule such visits.

CONFIDENTIALITY

Teachers will keep confidential information entrusted to them so long as no one’s life, health, or safety is at stake.  Parents will be promptly notified of teacher concerns.

CONFLICT RESOLUTION/GRIEVANCE

DEFINITION

     A grievance is a dispute or difference of opinion raised by an employee against the school administration involving the interpretation or application of the provisions of the employee’s contract, the employee’s working conditions, or the written policies of SS. Peter & Paul School.

 

PURPOSE

     The primary purpose of this grievance procedure is to secure, at the lowest possible administrative level and in the most informal manner possible, equitable solutions to problems which may arise affecting the welfare and working conditions of the salaried personnel of the school.               

PROCEDURE

Conflict Resolution (Parent)

Should a parent disagree with a policy or procedure in a classroom or in the school, the parent:

1)   brings the matter to the attention of the teacher or staff member involved

2)   brings the matter to the attention of the principal

3)   brings the matter to the attention of the pastor. 

No other staff, school board members, or parents are involved in this process.

Conflict Resolution (Student)

The proper procedure for settling a student or parent concern is to first meet with the appropriate faculty or staff member.  It is satisfactory resolution does not occur, the concern may then be brought to the attention of the principal.  If the resolution still does not occur, the concern may be brought to the pastor.  The pastor is the final authority on matters involving the school.  No other staff, parents, or school board members are involved.

Formal Grievance Procedure

In the event that informal attempts at resolving the dispute have been unsuccessful, the formal grievance procedure outlined below is to be observed.

Level One – Principal

The grievant shall reduce the grievance to writing and submit it to the principal within ten (10) days following the occurrence or knowledge of the event on which the grievance is based.  The principal, in turn, will arrange a meeting within ten (10) days following receipt of the written statement of grievance.  The principal and the grievant shall be present for the meeting.  Within ten (10) days following the meeting, the principal is to provide the grievant with a written decision on the grievance.

Level Two – Mediation Panel

If dissatisfied with the decision of the principal at Level One, the grievant may file a written appeal to the Mediation Panel.  This written appeal must be filed within ten (10) days of the principal’s written Level One decision.  No particular format need be followed so long as it contains a clear statement of the problem(s) and all the factors relied upon by the grievant in support of his/her position.  The appeal must be filed with the Mediation Panel, in care of the Parish office, with a copy to be delivered to the principal.

The Mediation Panel will schedule a hearing to be held within two (2) weeks of receipt of the written appeal.  Notice of the time, date and location of the hearing shall be sent to the principal and grievant as soon as possible, but in no case later than the third day preceding the scheduled hearing date.  The hearing date may be rescheduled, if the participants’ schedules do not permit all to attend the originally scheduled date.  However, in such case every effort shall be made to hold the hearing as soon as reasonably possible after the written complaint.

The purpose of the hearing with the Mediation Panel is not to obtain a binding decision, since this authority rests exclusively with the pastor.  Rather, the Mediation Panel will strive to resole the dispute by facilitating discussion and offering an impartial, objective recommendation regarding its resolution.  Because of the nature of the Mediation panel’s role, its hearing will not be conducted in a formal, adversarial or judicial manner.  Instead, both parties and any witnesses the parties may designate will be given the opportunity to explain their positions in a narrative manner.  Members of the Panel may ask questions of the parties and their witnesses to insure a clear understanding of all pertinent factors.  A party may ask questions of the other party and the other party’s witnesses in order to clarify that party’s position.  Since proceedings before the Mediation Panel are meant to mediate and not adjudicate, neither party may be represented by an attorney or any other representative.

The Mediation Panel shall consist of three members chosen from a pool of prospective members selected by the pastor prior to the beginning of each school year.  No member of the pool may be an employee of SS. Peter & Paul Parish, the spouse of an employee of SS. Peter & Paul Parish, a member of the SS. Peter & Paul School Board, or the parent of a student in SS. Peter & Paul School.  Each member of the pool shall be at least 21 years of age and a practicing member of the Catholic Church, but need not be a member of SS. Peter & Paul Parish.  No relative of the principal or grievant may be selected as a member of the Mediation Panel.

The Mediation Panel assigned to mediate a particular dispute shall be selected in the following manner:

(1)  one member selected from the pool by the grievant

(2)  one member selected from the pool by the principal

(3)  one member selected from the pool by the pastor

The Pastor shall designate one panel member as the chairperson and that person shall conduct the hearing and be responsible for delivering the Panels written recommendations to the parties and the pastor within two (2) weeks of the end of the hearing process.  Although the parties have input into the selection of the Panel members, no Panel member shall in any way be considered an advocate for either party.  All three members are charged with mediating the dispute in an impartial manner. To this end, the Panel members shall not be advised by whom each was selected.

In conducting the hearing the Mediation Panel chairperson shall be guided by the purpose of the Panel:  to mediate the dispute and to offer an impartial, objective recommendation to the parties.  To this end, the chairperson shall insure that each party and witness is given the opportunity to explain his/her point of view fully without interruption.  Questions from the panel or the other party are not to disrupt this right and the chair may require that they be noted in writing and held until the party or witness has concluded his/her statement.

The hearing process may be carried over to a second date if necessary to guarantee a full disclosure of the problem to the Mediation Panel.  When the hearing process is completed, the Panel shall produce a written recommendation to be delivered to the grievant, principal and pastor within two (2) weeks of the close of the hearing process.

 

If the hearings before the Mediation Panel result in an agreed resolution between the parties, the written recommendation shall simply state the terms of that agreement.  If the parties cannot agree to a resolution in the course of the Mediation Panel hearing, the Panel shall draft its own recommended resolution.  This recommendation shall state the factors relied on in arriving at the recommendation submitted as well as the recommendation itself.

The Mediation Panel shall attempt to reach a consensus as to their recommended resolution.  If this is not possible, but two (2) members can agree on a recommendation, that shall be the Panel’s recommendation.

 

Level Tree – Pastor

In the event that either party is not satisfied with the recommendation of the Mediation Panel at Level Two, the grievance may be appealed within ten (10) days to the pastor.  This appeal is to be presented in writing to the pastor and must be accompanied by copies of the principal’s decision and the recommendation of the Mediation panel.  Either the grievant or the principal has the right to request a meeting with the pastor.  The pastor shall communicate his decision with supporting reasons in writing to both parties within twenty (20) days of receiving the written grievance.  The decision of the pastor is final.

CORPORAL PUNISHMENT

All faculty members and employees of Ss. Peter and Paul shall never employ corporal punishment nor inflict physical abuse with respect to those entrusted to their care.

COUNSELING

A licensed clinical social worker is available at school for one half day a week to work with students in need of such services.  The counselor has experience working in schools, specific training in child development, violence prevention, and behavior management.   Counselors may see a student for up to three times without parental notification and consent.  After the third visit, parents will be notified.  If serious concerns exist, parents will be promptly notified whenever the concerns arise.

Counseling services provides help to improve skills in respect for self and others.  From that, students can resolve conflict and deal effectively with stress in order to focus on learning and promote a non-violent learning environment through prevention and early interventions.  The counselor works in collaboration with the Student Assistance Team, the faculty, and the administration.

Services are available to all students in the following formats: individual face-to-face sessions, classroom interventions, peer mediation sessions, small groups, family sessions, teacher-training sessions.  Requests for counseling can be made by the student, the teacher, administration, counselor, or parents/guardian by contacting the school counselor verbally or through written request.  All information is confidential and separate from academic records as are Student Assistance records.

DAILY SCHEDULE

The time school begins and ends depends upon the Collinsville Community Unit School District No. 10 and the bus schedule. Doors open at 7:45 a.m. and school starts at 8:00 a.m. School ends at 2:30 p.m.

DETENTION POLICY  (Grades 4 - 8)

Failure to follow the discipline code will result in a detention period.  This forty-five minute period, beginning at 2:30 p.m. and ending at 3:15 p.m. will be held Tuesday and Thursday.  If parents/guardians are not at school within 10 minutes, the student will be taken to the Latch Key and a fee will be imposed. Parents will be sent a copy of the Discipline Report slip bearing the teacher’s signature, the reason for the detention, and the date of the detention.  Parents will sign the form and return it to the teacher the next school day. Parents will also be notified by Fast Direct when a Discipline Report is given.

ELECTRONIC GAMES/C.D. PLAYERS, ETC.

No electronic games, C.D. players, radios, etc. should be brought to school.  These will be confiscated.  Parents will have to retrieve the items from the school office.  Further violations will result in a detention. SS. Peter and Paul School assumes no responsibility for replacement if this property is lost or stolen.

EMERGENCY CLOSING OF SCHOOL

It is the policy of SS. Peter and Paul to close school when Collinsville Unit 10 closes for extreme weather conditions or for some other emergency.  The school will inform parents of the television and radio stations that broadcast school closings.  Please do not call the school or parish office for this information.

EMERGENCY INFORMATION FILE

Names and telephone numbers of two individuals besides the parents who will come to the school to attend to your student must be kept updated in the school file. 

EMERGENCY PROCEDURES

SS. Peter and Paul School has implemented an emergency preparedness plan. The school also keeps emergency supplies at several locations in the school.  Evacuation diagrams and emergency procedures are posted in each room.  Drills and precautionary measures to be followed in the event of disaster from fire, storm, tornado, earthquake, or bus accident ensure the safety of the children.

ENROLLMENT

Order of Acceptance into Classes:  Present students, siblings of present parish students, children of our parish members, children of other Catholic parishes, children of other denominations.

All new non-parish families will be allowed to enter school after an interview by the principal under the Order of Acceptance into Classes with an understanding that, if a class size reaches thirty students and a parish family wishes to enroll in that class, then that non-parish family will not be allowed to enroll their student into that class the next year.  This will allow the parish member to enter the school that next year.

There will normally be a cap of twenty-five students per class in grades K-3 and thirty students in grades 4-8. Students applying beyond that number will be placed on a waiting list.  The final list will be determined in August.

Reenrollment in SS. Peter and Paul School after withdrawal is allowed only if a family had relocated out of the area and then returned (e.g. military assignment, job relocation.) Families staying within the greater Collinsville area (50 mile radius from the school) are not permitted to take students out of SS. Peter and Paul School for one year and then ask to be re-admitted a year or more later.

EXTRA-CURRICULAR ACTIVITIES

Students have the opportunity to participate in extra-curricular activities.  Co-curricular activities connected with specific classes available for students in upper grades are available and occur mostly during school time with some after school time.

FAST DIRECT

Ss. Peter and Paul employs the Fast Direct Computer Information System.  This system is the school’s primary record-keeping source.  All attendance, cafeteria, and grade reports are generated and stored in this system.  All parents of enrolled students have access to Fast Direct.  This allows parents to access grades, homework, and teacher correspondence.  All parents are encouraged to use this service.

FIELD TRIPS

All field trips must be educational in purpose.  Field trips are planned by the teacher and subject to approval of the principal.  The right and privilege of a student to take part in field trips is at the discretion of the teachers involved and the principal.  Parents should be aware that all rules of conduct and standard of behavior, as deemed by SS. Peter and Paul School, apply to any field trip.  Parents have the right to refuse to allow their child to participate in a field trip.

The school issued permission slip must be signed by parent/guardian permitting the child to participate.  Telephone calls will not be accepted in lieu of written permission.  Faxed permission forms will be accepted.  The parent signature indicates that they will assume responsibility and liability.  Students not returning a permission slip and stated money CANNOT go on the field trip.  Students who are not allowed to participate in field trips will be required to remain in school.

 Field Trip Guidelines

Chaperones are seen as “volunteer teacher aides.”  All adults will be given responsibility for a group of children.  For supervisory and safety reasons it is important that the chaperones sit with and remain with their group of children.  Socializing with other chaperones is secondary to providing thorough supervision of students assigned to your care.  To allow thorough supervision, other children, including students’ siblings, are not allowed to attend field trips.  All chaperones need to have completed the Protecting God’s Children session and have an approved background check.  No exceptions!

School rules apply on field trips.  Students are to respond promptly to directions from adults and are to remain with their groups.  Chaperones are to enforce school rules, but should leave discipline to the teacher.  The teacher should be informed of infractions of rules.  Parents are asked to dress in accordance with the school non-uniform dress code and are asked not to smoke when on the field trip.

Children who bring money are welcome to purchase souvenirs should the entire group visit a shop.  It is very important that we provide all children with the same experiences and benefits during the trip.  To be fair to all children on the trip, chaperones are asked not to buy treats for any child (including their own).  Even a kind gesture can be seen as “unfair” to those not included.

Chaperones are assessed their share of field trip expenses which includes admission fees.  This amount will be outlined in the initial permission slip for the field trip.  All adults accompanying the trip must read and sign a formal note of acceptance of the above policies.  Chaperones are not guaranteed a place on field trip buses.  Room parents will be offered any available seating first and the remaining seating shall be awarded by a lottery system.  Any remaining chaperones not seated on the bus must provide their own transportation. 

FINANCES

The pastor, in consultation with the Parish Finance council, is responsible for the parish finances.

Refund Policy

Ss. Peter and Paul School reserves the right to refund any part of the tuition upon student transfer.  Such refund will be sent in a timely manner from the Parish Finance Office with approval of the Pastor.  All book fees and other special fees (Graduation, Gowns, Retreat, Field Trip, etc.) are non refundable.

Church Contributions

School families are expected to contribute to the support of this parish on a weekly basis through the use of Sunday envelopes.  Presently, the cost per pupil is more than the tuition charged.  Some regular donations to the parish are seen as one proof of parish membership and therefore eligible to receive in-parish tuition rate.

Registration & Book Fee

Registration for each new school year will be held the beginning of March.  The book fees are replacing the prior year separate registration fee.  The $200 book fee must be paid by March 31st to guarantee your child has a place in their specific grade at Ss. Peter and Paul School.  Parents with two or more children only have to pay $200 to guarantee their children’s place.  However, the remaining $200 per child must be paid in full by May 1.

Tuition

All school families must pay tuition using one of these three methods: 

1.   Full payment by July 1, with a 3% discount

2.   Enroll in the SS. Peter and Paul tuition payment program involving automatic deductions for 12 months or less from a checking or savings account.

3.   Apply for financial assistance through the Ss. Peter and Paul Financial Aid Program.  Applicants must provide all requested documents to receive consideration.  Financial aid determinations are based on funds received through our Angel Fund and the monthly Red Bag Collection.

Fund Raising

The Book Fee is not adequate to pay the entire operating expenses of SS. Peter and Paul School.  Fund raising projects are necessary during the year to help keep the costs of registration fees as low as possible.  No family is obligated to participate, however, all help is greatly appreciated.

Release of Records When Fees Or Tuition Are Paid

School Code 122-2.3.12 requires that the unofficial record and health record be sent within then (10) days of notice of the student’s transfer to another school.  The unofficial record consists of the following: written information relative to the grade levels and subjects in which a student was enrolled and the record of academic grades achieved by that student prior to transfer.

Such records must include the name and address of SS. Peter and Paul School, the name of the student to whom the records pertain, the name and title of the school official transmitting the records, and the date of the transfer.  (A duplicate copy of the last report card is sufficient record of academic grades.)  This will include the health record.

When outstanding fees are paid, the School Code requires that the official record be sent within ten (10) days.  The official record consists of the following: the formal record showing dates of enrollment, courses studied, grades, credits and awards received, bearing the signature and title of the certifying official, the seal of SS. Peter & Paul, if any, and the date of the issue.

Official records are withheld until fees and tuition are paid in full.  Students cannot receive report cards until all tuition and other fees are paid in full. 

Delinquent Tuition Policy

If you are enrolled in the Ss. Peter and Paul tuition payment program and we receive a chargeback due to insufficient funds you will be automatically assessed a $35 Returned Payment Fee.  A returned payment fee will be assessed for each payment attempt that is returned and there will be no exceptions.  Fees are subject to change in future academic years.  The tuition reattempt including the returned payment fee will be processed on the next scheduled tuition withdraw date.  If your normal date is the 15th of the month, we will reattempt on the 1st of the month, etc.   It is the parent’s responsibility to communicate with the finance department immediately if there are special circumstances to be considered.

GRADING SCALE

            A - 100 - 93

                        B -   92 - 85

                        C -   84 - 77

                        D -   76 – 69  

                        F -  below 69

Physical Education, Music, and Art and Computers will be graded Satisfactory (S), Needs Improvement (N), Unsatisfactory (U).

GRADUATION

Any 8th grade student receiving an F average in two (2) major subjects (Religion, Reading, Math, English, Science, and Social Studies) will be allowed to participate in Graduation Ceremonies.  However, the diploma will not be signed.  The report card will state, “transferred to ninth grade” instead of “promoted to ninth grade.”

HEALTH POLICIES

All medications, including non-prescription drugs, given in school shall be prescribed by a licensed doctor on an individual basis as determined by the child’s health status.  Acutely ill students will be sent home.  Students convalescing from an acute illness should remain at home until the need for medication no longer exists.  Students will not be allowed to have any drugs, oral or topical, in their possession on the school grounds.  Consequences are listed in the school rules under information on possession of other drugs.

Special circumstances exist for a health problem that can be expected to be of a long duration.  When such a condition exists the following policy will be adhered to.

A.     Prescription Medication

To assure school attendance for students who must use medication in the treatment of chronic disabilities or illness.

Any student who is required to take oral medication during the regular school day must comply with school regulations.  These regulations must include the following:

1.   Written orders from a physician detailing the name of the drug, dosage, and    time interval the medication is to be taken.  Forms are available at the school office.

2.   Written request and permission from the parent or guardian requesting that the school comply with physician’s order.  Forms are available at the school office.

3.   Medication must be brought to school in the original container appropriately labeled by the pharmacy or physician.  Students with asthma may carry a prescription inhaler on school grounds.  A signed permission must be on file.

4.   Every medication given must be recorded on a medication log that includes date, time, dosage, and signature of the person giving the medication.

 B.        Non - Prescription Medication

Only long-term (five school days or more) non-prescription medications will be stored at school.  A written order for long-term non-prescription medications must be obtained from the child’s licensed doctor.  Any student who is required to take long term non-prescription medication during the regular school day must comply with school regulations as stated under prescription medication.  Additional information on non-prescription medications follows:

1.     Only long-term non-prescription medication from a licensed doctor will be dispensed.

2.     The non-prescription medications include aspirin, Tylenol, antacid, antihistamine, and any other over the counter medication.

3.     No topical application of peroxide, calamine lotion, or any other medication will be used.  Parents must come to school to administer these items to their son or daughter.

4.     If injury occurs, the student will use soap and water and the parent will be informed if the child should require further treatment or needs to be sent home.

5.     Long term (five school days or more) non-prescription medication obtained from a licensed doctor must be brought in with the manufacturer’s original label with the ingredients listed and the child’s name affixed to the container.

C.    Communication

Opportunities must be provided for communication with the student, parent, and physician regarding the efficiency of the medication administered during school hours.

1.     Observe, evaluate, and report to student’s parent, the health status and reaction at school to the medication that has been prescribed by the physician.  It is the parent’s responsibility to inform the physician of any complications.

2.     Report to the parents those factors in the school that might seriously impede the recovery.

3.     The parent(s)/guardian will be responsible at the end of the treatment regimen for removing from school any unused medication which was prescribed for their child.

D.    Immunization

1.     All students must be in compliance with Illinois State Law Regulations concerning immunizations.

2.     Any child who is not in compliance by October 15 of the current school year will be asked to remain at home until the child has the proper immunizations.

3.     Immunizations are provided by the County Health Department if the parent desires.

E.     Health Record

1.     All children entering either Kindergarten or first grade and those entering fifth grade must have on file by October 15 of the current year, a complete written health exam by a physician.  State law requires a dental examination for children in grades Kindergarten, second, and sixth.

2.     All children entering fifth grade must have received the complete series of Hepatitis B shots prior to entering fifth grade.

3.     All students entering Kindergarten, second and sixth grades must have a dental exam on file by October 15 of the current year.

4.     Any child not in compliance with immunization will be asked to remain at home until proof of the exams/shots are on file at the school.

5.     It is the parents’/guardians’ responsibility to inform the school of any allergies, epilepsy, diabetes, etc. especially as these conditions may be noticeable during P.E. or recess.

F.